Moving Office Guide

Moving to a new office is one endeavor that cannot be done overnight. It requires time, patience, and careful planning. Professional planning is your best option if you want things to go smoothly. In this article, we will take a close look at the some moving tips that are used by many companies around the globe.

GETTING PREPARED

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Precise planning is required for a successful office move. This difficult task should be handled by an experienced removal company. A professional moving company has the tools and men to take care of the job with ease.

Chances are there are dozens of professional moving companies in your area. You should make an earnest effort to get several price quotes from at least six professional moving companies. This simple strategy can help you get the best price.

You should also make an effort to check out the reviews on the professional moving companies. Let’s say you have found a professional moving company that offers the lowest price. You need to find out if that company has performed well in the past. Checking out the reviews on that company will let you know if they have satisfied their customers in the past. You can use the internet to find reviews on any moving company.

Hiring a Project Manager

Have you thought about hiring a project manager? You should appoint someone on your staff at the project manager or move coordinator. It would be a big mistake for you to have several people performing the same task. There’s an old saying, “One chef for every kitchen.”

Removal Company

Relocating to a new office can be frustrating and exhausting experience. This is the primary reason why you should book an office removal company during the planning stage. Hiring a removal company at this stage will allow you to focus on other important things related to the move.

You should also consider getting IT Relocation services. A good IT Relocation service will make certain that your electronic communications system (computers, telephones, etc.) is packed and moved properly. If your electronic communications system is damaged during the move, you will be facing an expensive bill.

Visit by the Removal Company

The removal company will schedule an office visit. This is where they will send one of their employees to your office. Their employee will also ask if they can see your new office. This helps the moving company determine the requirements for the move, and devise a sound strategy that will suit your needs.

Your Schedule and Budget

It’s imperative for you to establish a realistic schedule for your office relocation. It’s also vital for you to take your budget into consideration before moving. Share this important information with everyone involved that’s involved with the relocation. It’s critical that you stay within your budget. Keeping an open line of communication is the key to avoid going beyond your company’s budget for the move. A brief team meeting is the best way of handling this.

Spread the Word

You cannot afford to wait to the last-minute when it comes to informing your employees, customers, service providers, and suppliers about the move. Informing them ahead of time will give them an opportunity to prepare for you move. If you fail to tell everyone ahead of time, you can hurt your company’s profits.  

Take Accurate Measurements

Before moving, you should take accurate measurements of your new office space. You want to make certain that your new office will be able to accommodate your employees, equipment and furniture.

Utilities

Contact your utility providers at your old office and close your accounts. This includes phone lines, electric, gas, and etc. Set up new accounts at your new site.

Boxes

Contact your removal company and ask them to drop off durable packing crates and boxes several days ahead of the moving date. Your removal company will do most of the packing, but your employees will more than likely prefer packing up their own desks. Please remember to label your boxes. Alternatively you can use a company like Bream fold packaging to get some boxes!

Business Stationary

There’s an old saying, “Out with the old and in with the new.” It’s time for you to throw away your old business stationery, and order business stationery with your new address.

Connectivity

Connectivity is one factor you cannot afford to ignore when it comes to office relocation. Talking with IT and Telecom companies will help you make certain that the new network will be suitable for your telephones, computers, and other equipment used in your company’s daily operations.

Parking

Parking at your new office location should be taken into consideration before the move is made. Do you need a permit? Is there room for the removal van? Are there any access issues? You need to discuss these questions with your removal company.

Keep Your Staff Updated

Moving to a new site you to keep your staff updated. As stated earlier, moving to a new office can be frustrating. Keeping your staff updated will keep them calm. You don’t want to give them the impression that you don’t value their time and feelings.

Distribute Change of Address Notifications

Let everyone know that you are moving to a new office. You can do this by setting up a Change of Address Notification. Leave a sign on your old office door that announces your new address. Send an email blast to everyone that needs to know that your company has relocated to a new location.

Check Out Your New Location Thoroughly

Check out the conference room, bathrooms, kitchen, and working area thoroughly. Make sure you’re satisfied with everything. If you want to enhance your new office, hire a professional office designer.

Team Leaders

Team work is essential to getting the job done. Appoint your department heads as team leaders, so they can pitch in and take some of the stress of moving off your shoulders.

IT Testing

Make sure your IT Servers and equipment is working properly. This can be handled by your IT department or it may be more suitable for the IT Relocation Specialists you hired.

Moving Checklist

-Make sure your new office is ready

-Clear the drawers, cabinets, and other spaces used for storage

-Clear all desks

-Label the office furniture so the office removal company knows where everything goes

-Handle valuable and electrical equipment carefully (The removal company can take care of this for you).

-Make sure you test your IT equipment after it’s connected

Office relocation is one endeavour that requires the help of a professional moving company. The company can help your office relocation go smoothly without any problems. It’s also important to point out that you should follow the moving office check list above. It has helped thousands of companies move to a new office successfully. It can do the same for you.